Five months before
19:43
Job 02 of 07 · Student paperwork
Forms signed before day one. Nobody chased.
Every student fills in their own details on their phone after they book. You see who is missing what, and Keely chases them.
Priya Nair's paperwork · a five-day Day Skipper
Nothing printed, nothing posted
Two days later
21:16
Reminded at 09:00 about her medical form; signed on her phone that evening
14 days before
09:00
Joining instructions, with the meeting point and kit list
Day five
17:30
Logbook signed off and a completion record issued
No paper forms on that course, and no reminder emails written by hand.
Forms
Their own forms, on their own phone
Medical declaration, next of kin, experience and dietary needs. They are your questions, sent to each student as soon as they book. If a group books together, each person gets their own.
- Questions only when they apply
A follow-up question appears only after the answer that needs it, so nobody reads questions that are not about them.
- Signed on screen
Students sign with a finger. For anyone under 18, a parent or guardian signs.
- Every version kept
Once a form is published its wording is locked. Each signed copy is kept with the version and the time it was signed. Change the wording and the next student signs the new version.
The Forms desk
Stop writing chasing emails
Reminders go to anyone who has not finished. The Forms desk shows the gaps for each course, so nobody in the office writes a chasing email by hand.
Forms desk
StudentMedicalCrew informationLast reminder
Hannah PriceCompleteCompleteNot needed
Tom AshworthCompleteOutstanding13 Jan
Priya NairOutstandingComplete13 Jan
Daniel OkaforOutstandingOutstanding13 Jan
Sarah WhitlockCompleteCompleteNot needed
3 of 5 students still owe a form. Priya was chased at 09:00 and finished hers that evening, at 21:16.
Joining instructions
19:00
The night before, everyone has their joining instructions.
Where to park, what to bring and who to ask for, sent at the time you choose.
Joining instructions
Fewer calls at 07:45 on the first morning
The boat, the instructor, where to meet, the kit list and an entry for their calendar, all on their phone. It answers the questions students would otherwise ring the office with at 07:45.
The link is private to each student and stops working after the course.
Crew lists
A crew list for each boat
Who is aboard and who to call if something goes wrong. Print it for the chart table or download it as a spreadsheet.
Medical notes are shown only to the office and that course's instructor.
Day five · 17:30
Signed off before they leave the pontoon
The instructor records attendance, miles and the outcome on a phone. The student sees it in their account straight away. Each completion record has its own number and a page anyone can check online.
Each record stays with the student's bookings. RYA certificates still come from the RYA.
Students add a photo of a previous certificate or a document to their form. Issuing or registering RYA certificates stays in the RYA's own system.
Questions
What schools ask about the paperwork
- My instructors won't fill in logbooks on a phone at sea.
They don't have to do it at sea. They can sign off after the course on any computer, including the office one, under their own login.
- Can we use our own questions on the forms?
Yes. You write the forms, including the follow-up questions, and Keely sends them to each student.
- A group books together. Does one person fill in everything?
No. Each person in the booking gets their own forms and signs for themselves.
- Who can see a student's medical answers?
The office, and the instructor on that student's course. Nobody else on your team.
Book a walk-through
Book a walk-through
See your own forms in Keely
Thirty minutes with Jake. Tell us which forms you send now and we will show them to you set up, as a student would see them. No slides.
- £150 a month + 1.5% of bookings paid online
- Free, 30 minutes, Monday to Friday, 09:00 to 17:00 UK time
Jake Holmes runs every walk-through.
If Keely isn't right for you in the first 60 days, leave and pay nothing more. We'll hand you your data.
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